5 Top-Rated Payroll Software for HR

Your company leases employees to TriNet—TriNet becomes an employer of record—and it takes care of HR and payroll for you. The PEO model also means that Justworks handles all of your HR and payroll duties, so you don’t have to hire or manage HR in-house. Its monthly per-employee fee looks high at first glance, but it could be well below the cost of an HR hire and goes lower the more employees you have. Paychex is a payroll and HR service provider for businesses of all sizes. Paychex Flex is its simplified payroll platform designed for small businesses with fewer than 50 employees.

You’ll also want to make sure all of your employee information is secure so it can’t be accessed by employees or outsiders. The last thing you want is to allow secure employee information, such as salary amounts, into the hands of employees who then get frustrated with what they see. You must be sure Social Security numbers, bank accounts and other secure data cannot be accessed, stolen or misused. Reconciling payroll essentially means checking your work and making sure your expected payroll matches your actual payroll. Comparing the current payroll to the prior period can also help you spot anything out of the ordinary.

Additionally, managers can assess worker performance through Gusto’s platform. It also includes managing information relevant to the tax process such as health insurance and workers’ compensation claims. Most payroll software has moved to cloud-based solutions, so they’re by and large software-as-a-service (SaaS) companies. You’ll typically pay a monthly base fee, much like a subscription, which also gives you access to support, and you’ll benefit from regular updates to the software. You can find free options, such as Payroll4Free, but you won’t get the automation of a paid service. Payroll4Free is the best free payroll service you can find that’s truly free—as long as you’re willing to do a bit of manual work.

Same-day direct deposit

Scoring an average rating of 4.5 out of 5 on G2 and Capterra (as of this writing), ADP Run received many positive reviews in which users praised its user-friendly solutions that make payroll easy to run. Several others also appreciate its reporting tools, while some noted that it can be a bit expensive for small businesses. For health benefits options that are available in all states in the United States, consider other payroll providers, like Paychex and Square Payroll. Making the move to all-in-one, self-service systems promotes transparency and provides greater control over interactions with employees and data. Cloud-based human capital management (HCM) systems that include payroll applications are becoming the new norm.

It even has AutoPilot, where payroll will run automatically the day before your payroll deadline. While many payroll apps charge to file payroll taxes, Gusto includes this as part of its service. It’ll calculate and file payroll taxes automatically, whether they’re local, state or federal.

In these cases, workers can request payment before a scheduled pay cycle. Full-service payroll systems calculate worker pay based on the entered wage rates and hours worked. Some software has an auto-pay option for salaried workers, so you only need to approve payroll each pay period. Depending on your payroll service, it may allow unlimited payroll runs and one or more pay schedules. Many payroll services charge monthly fees or offer discounts for annual billing, and these subscriptions include unlimited pay runs.

  • If you have a dedicated person or team for processing payroll, you will likely be able to manage with a DIY payroll solution, which could be cheaper.
  • While this doesn’t incur third-party costs, it can be difficult as your business must keep track of many different types of employment records when you start paying employees.
  • SurePayroll is one of the few payroll apps that specifically caters to nanny and household payroll.
  • If you’re not sure, contact a payroll professional in your area to get some guidance.

CuteHR is a cloud-based application and can be used from any location. Jeff is a writer, founder, and small business expert that focuses on educating founders on the ins and outs of running their business. We will help you transfer any existing payroll information to QuickBooks. We provide weekly invoicing, including digitally-imaged timecard copies, so you can reduce overhead and paperwork—without sacrificing quality. If you have employees spread across different states or around the globe, you will need to meet more regulations. With hybrid and remote work becoming commonplace as a result of the pandemic, you must consider if you might have people working from different locations in the future.

Rippling Pricing

It’s a good idea to choose a payroll service that can grow with your business, if only so you can avoid migrating data to a different service in the future. ADP makes that possible with its ADP RUN service, which is best for businesses with fewer than 50 employees. QuickBooks earns our nod for the easiest setup because its user interface is so intuitive for anyone familiar with QuickBooks. In addition to customer service, there are ample resources online to get anyone on board with their payroll services. QuickBooks does a good job of making payroll simple for anyone, regardless of experience. Zenefits is cloud-based software that unifies all its tools in one dashboard.

Justworks User Reviews

Many businesses appreciate the touchpoint with their employees of managing the process and making sure they are the ones that deal with any issues that come up. Having a third party handle that could impact your business culture in a way you may not intend. The largest benefit of manual processing is the cost, as you don’t have to buy any software or pay someone else to run payroll. However, if you calculate what your own time is worth and how long it takes to process payroll, you may find that you aren’t saving money. The Internal Revenue Service requires businesses to keep employment tax records for at least four years and the U.S. Department of Labor requires companies to keep payroll tax data for at least three years.

We made our decisions due to features like direct deposit and reporting. We also sought options with support to help business owners address questions they have with setting up and running payroll. If you manage benefits such as health insurance or retirement plans through a payroll service, it might also be able to make payments to those providers for your business. Or, if you’re managing benefits in-house, you’ll have to make benefit payments on behalf of your employees.

Benefits of Online Payroll Software

Owner Frank Roberts made the same discovery about payroll and his business, choosing Paychex to help ensure the process was efficient, accurate, and compliant with payroll tax requirements. No business is immune to cyberattacks and data breaches, and that includes small businesses. In fact, 50% of confirmed data breaches target small businesses with fewer than 1,000 employees. No matter how many employees are on your payroll, you can choose the level of technology to adapt to your needs and add services as you see fit. Quarterly filings
At the end of every quarter, we file your federal and state tax forms on your behalf so you don’t have to. Track employee hours easily with payroll software that syncs directly to your timecards and point of sale.

The #1 payroll software for small businesses

We identified Papaya Global as the best payroll software for an international workforce. With seven RUN Powered by ADP and ADP Workforce Now plans, you can add run payroll automatically and let ADP handle your quarterly and annual tax filing responsibilities. The employee portal and highly rated mobile app give workers access to pay stubs and tax forms, reducing calls to your HR department.

OnPay’s payroll solution does not have automated payroll processing for salaried workers, so you must manually approve payroll each pay period. If you’re combining payroll with other HR features, you may beauty guide enrollment starter kits spend a couple of hundred dollars per employee, per month. QuickBooks payroll software is ideal for businesses that are already using QuickBooks Online or Desktop and want to add payroll functionality.

However, its interface looks outdated and is an open-sourced platform that needs to be downloaded (a cloud-hosted option is available only to paid plan holders). Plus, its payroll tax functionalities don’t include automated tax filings. In addition to its efficient payroll and HR tools, we like that it has transparent pricing. Similar international payroll providers and PEO services, such as ADP and Rippling, typically require you to request a quote. Further, Papaya Global integrates with HRIS, time tracking, expense management, and enterprise resource planning (ERP) software. However, its partner systems aren’t as robust as Rippling’s 500-plus options.

The cost will go up if you need other solutions like time tracking and employee benefits. Many payroll companies allow businesses to manage employee benefits through their payroll software. Benefits administration services may include health and dental insurance, retirement plans, pre-tax savings accounts, and workers’ compensation.

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